Administrative Associate

Vanguard • Malvern, PA

3d • Hybrid

About The Position

We’re looking for a proactive, detail-oriented professional who thrives in a fast-paced environment. You bring excellent communication skills, a knack for scheduling and logistics, and the ability to manage multiple priorities with grace. You’ll be part of an Administrative Assistant team that values collaboration, precision, and service excellence. Your work will help ensure that our leaders and teams stay focused and productive. This role is a gateway to developing deeper administrative expertise and offers exposure to cross-functional teams and senior leadership. Join a team where your contributions are valued, your growth is supported, and your impact is felt.

Requirements

• Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
• High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.
• Excellent communication skills and professional presence
• Proficiency in Microsoft Teams, Outlook Calendar for scheduling and communication.
• Demonstrated ability to plan travel and manage expense reporting effectively.

Nice To Haves

• Experience with Tableau – for data visualization and reporting
• Experience with Microsoft Excel – for data organization and analysis
• Experience with Microsoft PowerPoint – for creating polished presentations

Responsibilities

• Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary.
• Orders and inventories department office supplies as needed. Monitors and reports expenditures.
• Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
• Maintains calendar for department.
• Participates in special projects and performs other duties as assigned.
• Effectively represent Chief Data & Analytics Office (CDAO) and its leaders efficiently with a consistently high level of professionalism.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED