Administrative Associate, Dean's Office, Gary W. Rollins College of Business - UT Chattanooga

University of Tennessee•Chattanooga, TN

1d•Onsite

About The Position

The Administrative Associate provides critical organizational and operational support to the Dean’s Office and serves as a key first point of contact for visitors, faculty, staff, and community partners. This role supports a wide range of financial, human resources, and administrative functions, ensuring the efficient daily operations of the College of Business. The position plays an essential role in maintaining office operations, coordinating projects and events, supporting leadership, and ensuring compliance with university policies and procedures.

Requirements

High school diploma or GED
Minimum of three (3) years of experience in an office environment
Strong written and verbal communication skills
Excellent customer service and interpersonal skills
Proficiency in Microsoft Office and ability to learn new systems
Basic financial and budget management skills
Strong attention to detail and organizational ability
Ability to prioritize tasks, multitask, and work independently
Ability to collaborate effectively with individuals at all levels

Nice To Haves

Five (5) years of experience in an office environment
Experience with systems such as DASH (Oracle) or Banner

Responsibilities

Processes invoices, reimbursements, procurement card transactions, and travel expenses
Prepares contracts, purchase orders, requisitions, and related payments
Monitors budgets and reconciles departmental ledgers, payroll, and financial reports
Maintains financial records in accordance with university and regulatory guidelines
Provides direct administrative support to Associate Deans
Manages calendars, coordinates meetings, and prepares meeting materials
Assists with travel arrangements and expense reporting
Supports student organizations, course scheduling, and committee coordination
Maintains personnel and payroll records in compliance with policies
Processes new hire documentation for student workers
Enters and reconciles time sheets and payroll data
Generates and reviews payroll reports
Coordinates meetings, events, and room reservations
Manages conference room scheduling and logistics
Supports special projects and college-wide initiatives
Serves as the front-line contact for the Dean’s Office
Greets and assists visitors and stakeholders
Maintains office supplies and manages inventory
Performs general clerical and administrative duties