Administrative Associate - City Administration (Part-Time)

City of Statesville•City of Statesville, NC

9h•Onsite

About The Position

This position provides administrative and clerical support to City Administration staff. The role performs a variety of office and customer service functions requiring confidentiality, accuracy, and organizational efficiency. The position is part-time, non-exempt, and expected to work less than 20 hours per week, with variable hours between Monday-Friday, 8:00 am - 5:00 pm, and occasional evenings. A resume attachment is required with a completed application.

Requirements

High School Diploma or GED.
Three (3) years of administrative, clerical, or office support experience.
Basic knowledge of general office practices, procedures, and equipment.
Ability to maintain confidentiality and handle sensitive information appropriately.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong organizational skills and attention to detail.
Ability to communicate effectively, both verbally and in writing.
Ability to prioritize tasks, meet deadlines, and work independently or as part of a team.

Responsibilities

Provides administrative support to City Administration staff.
Performs general office duties such as typing, answering telephones, operating office equipment and processing mail.
Prepares, formats, and edits correspondence, reports, legal documents, and meeting minutes from notes, drafts, or verbal instructions using standard computer software.
Maintains and manages digital and physical filing systems; retrieves and distributes records to authorized users in accordance with records retention and confidentiality requirements.
Schedules and coordinates appointments, meetings, interviews and travel arrangements.
Researches, compiles, and assists in preparing reports and other documents.
Provides information and explains departmental and City policies and procedures to employees and the public.
Assists with coordination and administrative support for City Boards and Commissions, including recordkeeping and retention.
Serves as primary backup to the City Clerk, which may include attending meetings outside of normal business hours.
Performs other duties as assigned.
NOTE: Employee may be required to respond to a disaster, either natural or man-made, to serve the citizens of Statesville and meet the needs of the organization, which may result in the assignment of other duties and take precedence over duties described in this job description.