Administrative assistant, Administration

Desjardins • Montreal, QC

1d • Onsite

About The Position

This is a temporary 12-month position for an Administrative Assistant. If the temporary position becomes permanent, the selected candidate will have the opportunity to obtain the position on a permanent basis. As an administrative assistant, you will help carry out administrative activities for your sector. You will provide administrative and secretarial support to a director or manager reporting to a vice-president. You will also provide administrative support to other members of your unit as needed. You will help coordinate, plan and prioritize your unit’s management activities. You will interact with many different stakeholders. You will proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential.

Requirements

• College diploma in a related field
• A minimum of three years of relevant experience
• Knowledge of French is required

Nice To Haves

• Other combinations of qualifications and relevant experience may be considered

Responsibilities

• Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors
• Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)
• Support the manager in the management and follow-up of his/her agenda, calls, emails and mail
• Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings
• Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)
• Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances)

Benefits

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree