Administrative Associate (Garden City, GA)

Fidelity Memorial Group Corp • Savannah, GA

7d • Onsite

About The Position

The Office Administrative Associate will support the administrative functions of a local funeral home or brand. This is a full-time, on-site position from 8:30 am to 5:00 pm, Monday through Friday. The ideal candidate is a motivated, self-starter who requires minimum supervision but is able to follow directions when required. A minimum of 4 years in an administrative function is necessary, including word processing, managing files and records, and customer service. The role requires attention to detail, integrity, and dependability in a professional setting, along with strong organizational, verbal, and written communication skills. Proficiency in Microsoft Office or Google Suite is preferred. This position is looking for a long-term employment opportunity with a desire to grow with the business.

Requirements

• High school diploma, GED or completion of a diploma-training program at a college or technical school
• Full-time, on-site position from 8:30am to 5:00pm Monday through Friday
• Motivated, self-starter who requires minimum supervision, but able to follow directions when required
• Minimum 4 years in an administrative function, including but not limited to word processing, managing files and records, and customer service
• Demonstrate attention to detail, integrity, and dependability in a professional setting
• Strong organizational, verbal and written communication skills
• Proficient in Microsoft Office or Google Suite
• Must be looking for a long-term employment opportunity and strive to grow with our business

Nice To Haves

• Preferable proficiency in Google Suite

Responsibilities

• Process and scan contracts and forms into funeral home software to maintain proper records
• Make deposits as needed and collaborate with corporate administrator
• Order supplies for the office and complete inventory counts
• Assist funeral directors in preparing and/or overseeing all funeral/cemetery-related forms, including death certificates, obituaries, video tributes, etc.
• Receive and pay local invoices, as directed by the General Manager or Location Leader
• Collect, scan, file employee credit card receipts and help update software, as needed
• Maintain an organized, structured and efficient work area
• Assist funeral directors in preparing printed materials for services (i.e., memorial folders, programs, bookmarks, register books.)
• Administer local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.) in cooperation with H.R. and Corporate Administrator.
• Update company website with current obituaries and ensures obituaries are placed in requested newspapers
• Perform light cleaning, setting-up the funeral home for visitations & services
• Notarize documents, as needed (the fee to become a notary will be paid for by the Company)

Benefits

• Opportunity to participate in the company health, dental, and vision insurance plans
• 401 (k) with Employer Match (subject to vesting schedule)
• Employee Assistance Program
• Paid time off in addition to paid holidays
• Company will pay for the fee to become a notary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED