Administrative Associate V
Texas A&M University System•College Station, TX
•Onsite
About The Position
The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies.
Requirements
- High school diploma or equivalent combination of education and experience
- Five years of experience in general office or clerical work
- Knowledge of word processing, spreadsheet, and database applications
- Ability to multitask and work cooperatively with others
- Excellent written communication, analytical, interpersonal, and organizational skills
- Ability to work in a high stress environment
- Ability to work with sensitive information and maintain confidentiality
- Ability to work independently once given a project
- This position is security sensitive
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
- All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Responsibilities
- Coordinates daily office support activities and administrative interactions
- Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter
- Coordinates the maintenance of files, records, office supplies, or equipment
- Maintain office supply inventory and order office supplies as needed
- Coordinate meetings
- Coordinate departmental staff meetings, manage calendars for room reservations, order business meals as necessary
- Maintain meeting logs, take, and publish meeting notes, provide assistance with scheduling meetings, guest speakers
- Organize information and materials for distribution
- Answer EHS main line and direct phone calls
- Acts as the point of contact for internal and external clients
- Distribute mail
- Responds to departmental personnel and customer inquiries via email
- Provide general support to visitors
- Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call
- Create invoices or requisitions for review to the Department of Finance for Operations
- Maintains fiscal and administrative records
- Provides travel support with gas and travel cards
- Serves as back up support for EHS based finance and operations tasks
- Assist with departmental administration
- May assist with administration of contracts and summary reports
- Composes correspondence
- Assists with administration of unit, program, or project
- Maintain work anniversaries and birthday databases
- Interacts with IT to update internal directory
- Assists with coordinating student worker tasks
- Makes recommendations for process improvements, administrative changes, or new initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
