Administrative Associate V

St. Charles, MO•St Charles, MO

8d•$56,742•Onsite

About The Position

The City of Saint Charles Parks and Recreation Department is currently recruiting for the position of Administrative Associate V. The purpose of this position is to provide a variety of professional administrative support to residents and guests of the Parks and Recreation System in addition to assisting in diverse tasks for middle and upper management professionals while maintaining confidentiality and a welcoming demeanor.

Requirements

High school diploma or equivalent
5 – 7 years of related experience or any combination of education and experience that provides equivalent knowledge, skills and abilities.
Expert knowledge of all Microsoft Office Suite applications
Parks and Recreation Registration/Reservation software
Must be able to quickly learn new software packages
Demonstrated ability to deal with public in a professional manner
Requires independent judgment and initiative on assignments; ability to keep information confidential as required
Ability to work under pressure and multitask

Responsibilities

Serve as primary point of contact by greeting visitors, answering and directing high-volume telephone calls, providing accurate information regarding programs, services and facilities.
Process registrations and coordinate facility rentals
Collect, process, safeguard, and accurately account for all payments and monies received; ensure compliance with established City financial procedures and internal controls; and maintain complete and accurate records.
Review records for accuracy and completeness, promptly investigate and correct discrepancies, and ensure all financial transactions can be fully supported and traced through appropriate documentation
Processes and reconciles daily deposit and inputs into City financial system
Processes invoices and inquiries with vendors to correct or verify when needed
Processes building rental contracts and payment schedules; collecting concession information by deadline
Assures that proper approvals, insurance and permits have been obtained when needed
Handles routine division or department level purchasing; assists in monitoring departmental budget
Assists with building reservations for both internal use and special events
Performs special assignments such as compiling reports, researching information and summarizing data or publications
Screens incoming correspondence
Records and prepares Cemetery sales forms.
Accepts and directs Cemetery payment vouchers
Assist other divisions with handling all documents and billings pertaining to all athletic leagues, tournaments and special events
Performs other standard office duties as needed
Performs all duties describe in Administrative Support I, II, III and IV