Administrative Associate Sr

Gulfstream•Savannah, GA

4d•Onsite

About The Position

Under minimal supervision, provides advanced administrative support and coordinates specific activities as assigned within the department. Possesses familiarity with corporate operations and staff. Performs a wide range of administrative support duties as required, including but not limited to using word processing and advanced spreadsheet applications on a PC, filing, directing phone and in-person requests for information, preparation of internal correspondence, schedule and travel coordination, mail processing, and departmental meeting support. Accomplishes specific departmental responsibilities in accordance with published departmental work instructions. Maintains department procedures and work instructions. Works with specialized software applications to develop controls and reports for the department, division or company. Participates in the administrative preparation and tracking of departmental budget, annual objectives and strategic planning efforts. Participates in departmental or cross-functional teams as appropriate. Assist in procedure development as required. Takes appropriate action when non-conformances are identified. Maintain accurate records as required. Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment. Performs a wide range of special projects as assigned. Perform other duties as assigned. This job requires one to be able to read, write, speak, and understand the English language.

Requirements

High School Diploma or GED required.
Six years demonstrated administrative experience is required.
Extensive experience in administering documentation systems and complex office administration is required.
The use of sophisticated office equipment and software is required.
PC literacy is necessary as well as demonstrable proficiency in grammar, spelling, typing, composition and math.
Addtl education demonstrating continued learning and growth in the job is required.
Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
This job requires one to be able to read, write, speak, and understand the English language.

Nice To Haves

An AA/AS degree is desirable.

Responsibilities

Performs a wide range of administrative support duties as required, including but not limited to using word processing and advanced spreadsheet applications on a PC, filing, directing phone and in-person requests for information, preparation of internal correspondence, schedule and travel coordination, mail processing, and departmental meeting support.
Accomplishes specific departmental responsibilities in accordance with published departmental work instructions.
Maintains department procedures and work instructions.
Works with specialized software applications to develop controls and reports for the department, division or company.
Participates in the administrative preparation and tracking of departmental budget, annual objectives and strategic planning efforts.
Participates in departmental or cross-functional teams as appropriate.
Assist in procedure development as required.
Takes appropriate action when non-conformances are identified.
Maintain accurate records as required.
Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment.
Performs a wide range of special projects as assigned.
Perform other duties as assigned.
Coordinate and book domestic and international travel arrangements for employees
Plan, organize, and execute employee celebration and recognition events
Provide logistical support for business flights, including coordinating lunches and catering as needed
Prepare, process, and reconcile employee expense reports in a timely and accurate manner
Maintain and update daily schedules to support meetings and operational planning
Act as secondary support to the Executive Assistant during absences