Administrative Associate IV

Texas A&M University System•Corpus Christi, TX

3d•$18 - $20•Onsite

About The Position

The Administrative Associate IV position at Texas A&M University - Corpus Christi (TAMU-CC) is responsible for providing electronic bookkeeping, record keeping, and compliance for departmental records, including employment. This role involves hiring, supervising, and training student office assistants. The position performs administrative duties for professional staff members, including assistance with electronic payroll. The Administrative Associate IV serves as a Departmental I-9 processor, HR and Payroll Contact, and a timekeeper. They enter approvals into the Event Management Scheduling system for all Recreation facilities and assist in student development and events planning. TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students. The university is part of the Texas A&M University System and is located on a 240-acre island on Corpus Christi Bay.

Requirements

High school diploma/GED
Four (4) years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.

Nice To Haves

Associate degree and Two (2) years of related experience.
Experience in Higher education or similar role.

Responsibilities

Maintain records, employment files, and departmental files.
Process I-9 and initial onboarding for all Departmental student employees.
Oversee work study eligibility for student employees.
Process alterations required in student workers profiles in Workday.
Perform reception, secretarial, and support duties for the department, including support for 11 FTE’s.
Enter scheduling information into Event Management System scheduling, create paper copies for posting weekly, and assist with updating web site.
Hire, train, supervise, and evaluate student receptionists.
Works on development and running of New Student Employee Orientation along with other professional staff members.
Process alterations required in student workers profiles in Workday.
Support student development efforts.
Conduct bookkeeping duties (Financial Accounting and Management Information System (FAMIS), deposits, travel, purchase orders, bi-weekly electronic payroll), and sales processing including cash handling.
Reconciles p-card expenses and travel for the Recreational Sports Department.
Works closely with Payroll, Financial Aid, and HR Department.
Ensure compliance for employment documentation and departmental files.
Serve as a departmental I-9 processor.

Benefits

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse, Employee and Children, Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability
Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Public Loan Forgiveness
Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.