Administrative Associate IV

Texas A&M - Corpus Christi•Corpus Christi, TX

1d•Onsite

About The Position

Texas A&M University - Corpus Christi (TAMU-CC) is seeking an Administrative Associate IV to provide electronic bookkeeping, record keeping, and compliance for departmental records, including employment. This role involves hiring, supervising, and training student office assistants. The position will perform administrative duties for professional staff, including assistance with electronic payroll. The Administrative Associate IV will serve as a Departmental I-9 processor, HR and Payroll Contact, and a timekeeper. They will also enter approvals into Event Management Scheduling for all Recreation facilities and assist in student development and events planning. This is a staff position located in Corpus Christi, Texas.

Requirements

High school diploma/GED
Four (4) years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality.

Nice To Haves

Associate degree and Two (2) years of related experience.
Additional education may be considered as a substitution for the minimum requirement.
Experience in Higher education or similar role.

Responsibilities

Maintain records, employment files, and departmental files.
Process I-9 and initial onboarding for all Departmental student employees.
Oversee work study eligibility for student employees.
Process alterations required in student workers profiles in Workday.
Perform reception, secretarial, and support duties for the department, including support for 11 FTE’s.
Enter scheduling information into Event Management System scheduling, create paper copies for posting weekly, and assist with updating web site.
Hire, train, supervise, and evaluate student receptionists.
Work on development and running of New Student Employee Orientation along with other professional staff members.
Conduct bookkeeping duties (Financial Accounting and Management Information System (FAMIS), deposits, travel, purchase orders, bi-weekly electronic payroll), and sales processing including cash handling.
Reconcile p-card expenses and travel for the Recreational Sports Department.
Work closely with Payroll, Financial Aid, and HR Department.
Ensure compliance for employment documentation and departmental files.
Serve as a departmental I-9 processor.
Assist in student development and events planning.

Benefits

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse, Employee and Children, Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability
Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Public Loan Forgiveness
Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement : Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.