Administrative Associate IV

Texas A&M University System•Corpus Christi, TX

3d•$18 - $20•Onsite

About The Position

This position is responsible for providing electronic bookkeeping, record keeping, and compliance for departmental records, including employment. Hires, supervises and trains student office assistants. Performs administrative duties for professional staff members, including assistance with electronic payroll. Serves as a Departmental I-9 processor, HR and Payroll Contact, a timekeeper. Enters approvals into Event Management Scheduling for all Recreation facilities. Other duties as assigned. Assists in student development and events planning.

Requirements

High school diploma/GED
Four (4) years of related experience.
Associate degree and Two (2) years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skills.
Ability to work with sensitive information and maintain confidentiality

Nice To Haves

Experience in Higher education or similar role

Responsibilities

Maintain records, employment files, and departmental files.
Process I-9 and initial onboarding for all Departmental student employees
Oversee work study eligibility for student employees
Process alterations required in student workers profiles in Workday
Perform reception, secretarial, and support duties for the department, including support for 11 FTE’s
Enter scheduling information into Event Management System scheduling, create paper copies for posting weekly, and assist with updating web site.
Hire, train, supervise, and evaluate student receptionists.
Works on development and running of New Student Employee Orientation along with other professional staff members
Process alterations required in student workers profiles in Workday
Support student development efforts.
Conduct bookkeeping duties (Financial Accounting and Management Information System (FAMIS), deposits, travel, purchase orders, bi-weekly electronic payroll), and sales processing including cash handling.
Reconciles p-card expenses and travel for the Recreational Sports Department
Works closely with Payroll, Financial Aid, and HR Department
Perform other duties as assigned
Ensure compliance for employment documentation and departmental files.
Serve as a departmental I-9 processor.

Benefits

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Public Loan Forgiveness
Book scholarships 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.