Administrative Associate III

L.J. Gonzer • New York, NY

22h • Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Associate III to join a fast-paced real estate team in Lower Manhattan (NY 10004). This is a full-time onsite contract opportunity offering competitive pay and the chance to work in a collaborative, deadline-driven environment supporting daily administrative and operational functions. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to manage multiple priorities with professionalism and accuracy. This role requires a proactive individual who thrives in a busy environment and is comfortable handling scheduling, reporting, document management, and general team support responsibilities.

Requirements

• A High School Diploma from an accredited institution and 8 years of experience in administrative work; or An associate degree from an accredited institution and 4 years of experience in administrative work; or A bachelor’s degree from an accredited institution with 3 years’ experience in administrative work.
• Must have administrative experience in busy, high demand, deadline-oriented environment.
• Ability to organize project information and reports with attention to detail.
• Must be proactive, flexible and responsive
• Strong organizational, interpersonal and communication skills.

Responsibilities

• Provide real estate administrative support, working closely with team members.
• Monitor, organize and complete administrative tasks for managers, such as scheduling, calls and meetings, preparing minutes and note taking, file/organize and archive documents, etc.
• Compile, prepare and edit reports using Microsoft Excel and other tools.
• Manage tasks with provide deliverables by defined deadlines.
• Record and manage information such as filing, organizing, categorizing, archiving, etc.
• Utilize pre-defined procedures and guidelines to address initial inquiries received through the Real Estate general email inbox or Real Estate general phoneline.
• Other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED