Administrative Associate III

Wiss, Janney, Elstner Associates, Inc. • Dallas, TX

7d • $25 - $38 • Onsite

About The Position

Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an Administrative Associate to support our Dallas office team located in Irving, Texas. Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their positions. Our ideal candidate is consistently professional, organized, thorough, and a self-starter who takes ownership and focuses on teamwork while completing a variety of tasks. This role requires advanced editorial capabilities, strong communication skills, attention to detail, and the ability to thrive in a collaborative setting as well as work independently.

Requirements

• Minimum 5 years of prior administrative support experience
• Excellent writing skills with an emphasis on editing and proofreading
• Enthusiasm for supporting others in their work
• Strong organizational skills with exceptional attention to detail
• Ability to multi-task and adapt to changing priorities and project deadlines
• Strong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast-paced environment
• Proactive problem-solving skills and willingness to take on various responsibilities
• High capacity for learning, retaining new information, and independently executing processes
• Strong experience with Microsoft Office, including Word, Excel, Outlook, and PowerPoint

Nice To Haves

• advanced degree in either English, communications, marketing or business is a plus
• Experience with Enterprise Resource Planning (ERP) software (Workday) a plus

Responsibilities

• Employ advanced word processing, proofreading, editing, and formatting skills to support billable professionals (architects and engineers) in developing project documents in accordance with the firm’s format and writing standards; documents could range from proposals, memos, and letters to comprehensive and technical reports of varying length, specifications, and professional publications
• Operate and troubleshoot conference room audio-visual equipment
• Compile qualifications submittals in response to Requests for Proposals (RFPs) and Qualifications (RFQs) and maintain information on pre-qualification documentation
• Prepare marketing materials (e.g., project profiles, personnel resumes) for use in developing new business
• Coordinate internal meetings, webinars, lunch presentations, conference calls, and office outings/activities
• Order and stock office supplies, kitchen supplies, and coffee/snack bar for a group of 25
• Work closely with other administrative associates to ensure the flow of work, effective communication, and a cohesive team environment

Benefits

• Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options
• Generous 401(k) matching of 110% for the first 6% of eligible pay vesting immediately
• Time off to care for yourself and others
• Investments in employees’ educational assistance and professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed