Administrative Associate II

East Texas A&M University • Commerce, TX

4d • Onsite

About The Position

Works under general supervision and provides routine administrative support work.

Requirements

• High school diploma
• Two (2) years of related experience in customer service, administrative duties, scheduling or event management, or a Bachelor’s degree.
• Knowledge of Microsoft tools including word processing, spreadsheets, and database applications.
• Ability to multi-task, work cooperatively with others, and perform in a fast-paced environment.

Nice To Haves

• Experience in or a basic knowledge of Music is preferred but not required.
• Experience in event or concert management is preferred but not required.

Responsibilities

• Performs word processing, desktop publishing, presentation, and data management activities, and assists faculty and staff with the use of these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Creates and maintains spreadsheets and databases.
• Functions as the greeter and a first contact for visitors to the School of Music and is expected to be courteous, helpful and professional in interactions with guests, students, staff and faculty.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Executes scheduling procedures for course schedules, convocations, student recitals, and School of Music events and online calendar.
• Coordinates schedules with all Divisions (including faculty and students), as well as music fraternities, sororities, and music student organizations.
• Coordinates with Risk Management for the School of Music and its events.
• Coordinates and manages the creation of Concert and Recital programs.
• Maintains archival copies of all programs.
• Posts information to agency records and modifies forms or records.
• Verifies, processes, and reviews forms, reports, and other documents.
• Manages Marketplace for course packets and equipment.
• Makes arrangements for meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment and places work orders as needed.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May serve as a liaison for departmental equipment and service contracts, including equipment inventory.
• Manages lockers in the School of Music.
• May participate in the hiring, training, and supervision of student workers and other support staff.
• Assists with School of Music communication with students at the direction of the Head of the School of Music.
• Maintains student files.
• Other duties as assigned by the Head of the School of Music.

Benefits

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays , plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) , with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED