Administrative Associate II

Texas A&M University System • Stephenville, TX

5d • Onsite

About The Position

Texas A&M AgriLife is the largest and most comprehensive agriculture program in the nation, bringing together five members of The Texas A&M University System: Texas A&M AgriLife Extension Service, Texas A&M AgriLife Research, College of Agriculture and Life Sciences at Texas A&M University, Texas A&M Forest Service, and Texas A&M Veterinary Medical Diagnostic Laboratory. With more than 5,000 employees and a presence in every Texas county, Texas A&M AgriLife is dedicated to improving lives, environments, and the state’s economy through education, research, extension, and service. As part of AgriLife, the Extension Service is a statewide leader in delivering educational programs and practical solutions to individuals, families, businesses, and communities. Employees have the opportunity to make a direct impact across both urban and rural Texas, as well as benefit from ongoing professional development, supportive resources, and the chance to address real-world challenges. If you seek a rewarding career built on service, collaboration, and innovation, consider joining Texas A&M AgriLife and the Extension Service.

Requirements

• High school diploma or equivalent combination of education and experience.
• Two years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Effective verbal and written communication skills.

Nice To Haves

• Follows 'System Regulation 24.01.06 - Camps and Programs for Minors' to ensure the camp facility and program are a safe environment for youth.

Responsibilities

• Provides secretarial support to the 4-H Specialist.
• Provides assistance to assigned staff, as necessary, in preparing for workshops, field days, meetings, etc.
• Maintains bookkeeping records on state and federal grant accounts; organizes each grant file so that bookkeeping records as well as related agreements and subcontracts are readily available for review and/or reference.
• Generates appropriate requests for and maintains records of all authorizations mandated by policy and procedure.
• Performs mail room duties on a rotating basis or as assigned.
• Opens and distributes mail (unless otherwise instructed) to assigned staff, scanning correspondence to insure that assignments are made aware of communications requiring immediate attention; whenever possible, prepare support or response data to mail inquiries and deliver with the mail to assigned staff member for further handling; when appropriate, however, respond directly to the inquiry, being sure to advise the assigned staff what actions were taken.
• Answers telephone in a prompt and courteous manner, relaying messages promptly and dealing with handling inquiries whenever appropriate.
• Assists other secretaries with tasks and/or answering telephones during busy periods and/or absences.
• Maintains calendar of each assigned staff member's whereabouts, updating as necessary.
• Maintains a method of follow-up to ensure not only the timely submission of various reports but also receipt of payments and credits due.
• Attends and participates in all office conferences and meetings as required.
• Maintains a neat and orderly work area.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M AgriLife

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED