Administrative Assistant (OA)

U.S. Census Bureau • Burbank, CA

3d

About The Position

This Administrative Assistant (OA) position is with the Department of Commerce, U.S. Census Bureau, at multiple Census Bureau Regional Offices. The position plans, organizes, directs, and manages the regional office’s administrative functions. It maintains correspondence control systems and reviews correspondence for compliance with instructions, grammar, and typographical accuracy. The role also prepares and processes time and attendance records, travel orders, and other forms related to office activities.

The position is classified at GS-0303-6. Applicants must meet the qualification requirements by the announcement’s closing date and have typing proficiency of at least 40 words per minute with three or fewer errors on a five-minute sample. Applicants must also have one year of specialized experience equivalent in difficulty and responsibility to GS-05 in the Federal service. Education cannot substitute for experience at this grade level. A USA Hire assessment is required and must be completed within the specified 48-hour deadline. The work schedule is Mixed Tour, which may shift between full-time, part-time, and intermittent schedules to accommodate fluctuating workloads, subject to a signed agreement.

Requirements

• Be a U.S. citizen.
• Be suitable for Federal employment.
• Be registered for Selective Service, if applicable.
• Meet all qualification requirements by the announcement’s closing date.
• Have typing proficiency of at least 40 words per minute with three or fewer errors on a five-minute sample.
• Have one year of specialized experience equivalent in difficulty and responsibility to GS-05 in the Federal service.
• Specialized experience includes preparing personnel action requests; scheduling meetings and maintaining calendars; ordering office supplies, verifying receipt of goods, and reconciling orders; providing customer service through written, oral, online, and face-to-face communication; typing and editing documents, forms, reports, charts, and correspondence; receiving and routing mail; reviewing time and attendance reports and reporting discrepancies; making travel arrangements and preparing related orders, vouchers, and reports; and using computer operations, software applications, and automated systems for administrative tasks.
• Complete the required USA Hire assessment within the stated deadline.
• A one-year probationary period may be required.
• Work under a Mixed Tour schedule, which may change between full-time, part-time, and intermittent schedules to accommodate fluctuating workloads; a signed agreement is required.

Responsibilities

• Plan, organize, direct, and manage the administrative functions of the regional office.
• Maintain correspondence control systems.
• Review correspondence for conformance with instructions and for grammar and typographical errors.
• Prepare and process time and attendance records, travel orders, and other forms related to office activities.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type, including whether the position is full-time, part-time, or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed