Administrative Assistant

Caterpillar Inc.•Peoria, IL

1d•$25 - $38•Onsite

About The Position

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Our Americas Distribution Services Division (ADSD) provides governance and administration of Cat® dealers across the U.S., Canada, and Latin America. As an Administrative Assistant supporting the Americas Distribution Services Division (ADSD), you will provide high-level administrative and operational support to a group of Vice Presidents, ensuring seamless coordination of schedules, communications, and day-to-day office operations.

Requirements

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.

Nice To Haves

Previous experience supporting senior leaders
5 to 10+ years previous experience as an Administrative Assistant/Personal Assistant
Previous project management experience

Responsibilities

Manage calendars, meeting coordination, travel arrangements, and expense processing.
Prepare and distribute communications, presentations, and meeting materials.
Serve as a point of contact for internal and external stakeholders.
Coordinate day-to-day office operations, including workspace setup, supply management, and mail distribution.
Oversee conference rooms, huddle spaces, and common areas to ensure functionality, cleanliness, and readiness.
Partner with IT and facilities to resolve equipment, technology, and workspace issues.
Manage visitor access and support security coordination.
Coordinate food, events, and team activities as needed.
Communicate office updates, events, and key announcements to team members.