Administrative Assistant

Refractory Service, Inc. • Jackson, WI

14d • Onsite

About The Position

Keep the day moving at Refractory Services, Inc. (RSI). We’re seeking a highly dependable, organized administrative assistant to support our CEO, office, and sales team while providing a welcoming experience for visitors, callers, and coworkers.

Requirements

• High school diploma or equivalent.
• 3 years of administrative, reception, and/or sales-support experience.
• Strong Microsoft 365 skills, including Excel, Outlook, and Word; database experience.
• Excellent organization, communication, customer service, judgment, and follow-through.
• Strong accuracy and attention to detail.
• Strong team skills, high initiative, and very flexible to meet changing needs of the business.

Nice To Haves

• Associate degree in office administration, HR, accounting, or a related field preferred.
• Combined education and experience considered.

Responsibilities

• Welcome visitors, manage deliveries, and answer and route multiline calls.
• Enter material and sales orders; maintain customer records, quotations, purchase orders, and sales email.
• Coordinate executive availability and arrange travel for the president and sales team.
• Prepare correspondence and manage incoming and outgoing mail.
• Enter and track invoices, route expense reports, and assist accounts payable activities.
• Handle confidential information, shifting priorities, and customer needs professionally.
• Perform notary public duties, if commissioned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED