Administrative Assistant

Gulf Coast Authority•Pasadena, TX

22d•$24 - $31

About The Position

Apply for the opportunity to join our team dedicated to preserving and protecting Texas waters. 1.0 Job Summary This position is responsible for the administrative duties at their assigned location or department. Reports to Facility Manager. 2.0 Typical Duties and Responsibilitie s 2.1 Interface with customers (participants) representatives and visitors; set-up for monthly participant meetings. 2.2 Ensure all visitors sign in and are properly accompanied while in the facilities. 2.3 Operate entrance gate for visitors after obtaining identification. 2.4 Assign gate codes for visitors that have access to the facilities over an extended period. 2.5 Answer’s telephone and gives information to callers or routes call to appropriate official and places outgoing calls. 2.6 Schedule’s appointments and meeting to calendar. Keeps employee vacations/absences on calendar. 2.7 Prepares and files meeting sign-in sheets. 2.8 Assist site staff with administrative duties. 2.9 Compiles and types reports maintain related databases and enters new data. 2.10 Develops correspondence for review and approval. Complete a variety of reports as required by local, state, and federal regulations as assigned. 2.11 Maintain electronic and hard copy filing system for plant correspondence, records, and reports. 2.12 Coordinate special events as assigned. 2.13 Is back-up to other site administrative staff. 2.14 Prepare and enter purchase orders. 2.15 Perform other duties as required. 7.0 Summary The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel so classified. Holding people assigned to this or any job to expectations described herein does not constitute harassment in any form. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Requirements

Proficiency with use of Microsoft Office Suite: Word, Excel, Project, PowerPoint, Outlook.
Good organizational and time management skills.
Excellent customer service skills and interpersonal skills.
Ability to maintain sensitive and confidential information.
Ability to multi-task and handle changing priorities.
Knowledge/proficiency of the GCA Purchasing procedures as needed.
Knowledge and experience operating general office equipment.
High school diploma 01' equivalent.
Demonstrated experience as an administrative assistant.
Valid Class "C" Texas Driver's License.
Pass site specific safety training requirements.
Ability to sit for long periods while performing various assigned task.
Ability to kneel, stoop, crouch, squat, and twist body while performing filing or storing office supplies.
Ability to lift storage boxes and supplies weighing up to 40 lbs.
Ability to grasp with hands and manipulate.
Work is conducted primarily indoors.
Work involves performing job duties under tight deadlines.
Ability to safely operate company vehicle.

Responsibilities

Interface with customers (participants) representatives and visitors; set-up for monthly participant meetings.
Ensure all visitors sign in and are properly accompanied while in the facilities.
Operate entrance gate for visitors after obtaining identification.
Assign gate codes for visitors that have access to the facilities over an extended period.
Answer’s telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
Schedule’s appointments and meeting to calendar. Keeps employee vacations/absences on calendar.
Prepares and files meeting sign-in sheets.
Assist site staff with administrative duties.
Compiles and types reports maintain related databases and enters new data.
Develops correspondence for review and approval. Complete a variety of reports as required by local, state, and federal regulations as assigned.
Maintain electronic and hard copy filing system for plant correspondence, records, and reports.
Coordinate special events as assigned.
Is back-up to other site administrative staff.
Prepare and enter purchase orders.
Perform other duties as required.