Administrative Assistant (Part Time), John Paul II Center for Special Learning

Diocese of Allentown•Shillington, PA

6d•Onsite

About The Position

The Administrative Assistant provides essential administrative and data management support to the John Paul II Adult Program. This position is responsible for maintaining accurate participant and employee records in the Access Database, generating reports, and completing required monthly and annual compliance reporting, including HCSIS unit reporting. Bilingual candidates are preferred.

Requirements

Minimum High School Diploma required.
Strong computer skills, including proficiency with Microsoft Access, Microsoft Excel, and Microsoft Office.
Excellent organizational skills and attention to detail, particularly with data entry and recordkeeping.
Ability to maintain confidentiality regarding participant and employee records.
Ability to work independently, meet recurring monthly and annual deadlines, and manage multiple ongoing tasks.
Strong written and verbal communication skills.
Background clearances required (Child Abuse, PA Criminal Check, Fingerprinting, Mandated Reporter Training, and Protecting God's Children Training).

Nice To Haves

Bachelor's degree preferred.
Bilingual (English/Spanish) preferred.

Responsibilities

Add new participants to the Access Database.
Add new employees to the Access Database.
Enter employee training information into the Access Database.
Update participant information in the Access Database, including address changes, hour/day changes, medication changes, health information, and other updates as needed.
Run reports as needed from the Access Database, including Face Pages, training reports, and individual attendance reports.
Complete monthly staff exclusion checks across three different websites.
Prepare the monthly individual day/hours report.
Prepare the monthly HCSIS unit report.
Prepare the annual HCSIS report showing how many units each participant will need for the year and how many units they are currently eligible for in HCSIS, and provide this report to the Adult Program Director so they can proactively reach out to Supports Coordinators (SCs) to obtain any additional units needed.
Perform other administrative duties as assigned.