Administrative Assistant (Part-Time), St. Joseph Center for Special Learning

Diocese of Allentown • Schuylkill Haven, PA

6d • Onsite

About The Position

The Part-Time Office Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. This role requires strong organizational skills, attention to detail, and a welcoming, professional demeanor when interacting with staff, families, and visitors. This is a part-time position with an average of 21 hours weekly with standard workdays of Tuesdays, Wednesdays, and Thursdays. The Center's operational hours are 7:30 AM to 3 PM. May be required to work more hours occasionally.

Requirements

• High school diploma or equivalent
• Previous administrative or office experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Detail-oriented and dependable
• Ability to multitask and prioritize duties
• Discreet and professional with confidential information
• Friendly, approachable, and service-oriented

Responsibilities

• Answer phones, respond to emails, and greet visitors in a professional and courteous manner
• Manage calendars, schedule meetings, and coordinate appointments
• Maintain organized filing systems (digital and paper)
• Order and manage office supplies and assist with basic office maintenance needs
• Process incoming and outgoing mail
• Prepare correspondence, reports, and documents as needed
• Maintain accurate records, databases, and student/client files
• Assist with data entry and document tracking
• Ensure confidentiality of all sensitive information
• Assist with invoicing, tuition tracking, payments, or basic bookkeeping support (as applicable)
• Support administrative processes related to enrollment, billing, or accounts receivable
• Provide backup support to other office staff as needed
• Assist with special projects, events, and administrative initiatives
• Perform other duties as assigned by supervisor or Principal.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED