Administrative Assistant

Flex • Austin, TX

2d • Onsite

About The Position

Flex is seeking an Administrative Assistant in Austin, TX (Corporate HQ) to support its Power Management Team. Reporting to the Chief of Staff, this role provides day-to-day administrative, operational, and project support to leadership and cross-functional teams. The Administrative Assistant will partner closely with the Chief of Staff to ensure seamless execution across scheduling, travel, communications, and team operations. This position is ideal for an early-career professional looking to build strong business, organizational, and stakeholder management skills in a fast-paced environment.

Requirements

• Bachelors degree or work experience in lieu of education plus 2–5 years of experience in administrative, operations, or coordination roles
• Strong organizational, time management and excellent communication skills (written and verbal)
• Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint), Zoom, and AI tools a plus!
• Attention to detail, execution excellence and ability to manage multiple priorities in a fast-paced environment
• Problem-solving, adaptability, and professionalism
• Ability to prioritize and anticipate needs, stakeholder management and collaborative team mindset

Nice To Haves

• AI tools

Responsibilities

• Coordinate complex global calendars, town halls, and internal/external meetings (customers/vendors).
• Prepare agendas, gather materials, capture meeting notes, track action items, and manage event logistics (e.g., lunches, dinners, site tours).
• Book global travel in compliance with corporate policy, factoring in costs, documentation, and visa requirements.
• Process timely expense reports and manage corporate credit card reconciliation.
• Act as the primary point of contact for team inquiries.
• Track PTO, deliverables, and project deadlines.
• Proactively send reminders and assist with team communications.
• Manage general office needs, supply inventory, and employee onboarding logistics.
• Handle other ad-hoc administrative and project duties as assigned.

Benefits

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level