Administrative Assistant

Aecon • Aiken, SC

60d • Onsite

About The Position

The Administrative Assistant position (Day Shift/Night Shift) will be responsible for day-to-day Project Management support activities in support of the ongoing work at the Savannah River Site, located at Aiken, SC. The Administrative Assistant will report directly to the Project Managers and will provide administrative support and coordination during all phases of the project.

Requirements

• Prior Nuclear experience preferred
• Past experience as project assistant preferred (5 years)
• Good communication, organizational and administrative skills are essential
• Maintain a professional demeaner in all aspects of the project as an Aecon-Wachs employee
• Proficiency in computer skills (Outlook, MS Word, Excel, Powerpoint, Adobe, records management)
• U.S. citizens to meet eligibility and security clearance requirements

Responsibilities

• Ensure timely onboarding of new personnel
• Ensure communications to onboard staff is delivered and received
• Support weekly timekeeping for site personnel
• Accurately track manual and non-manual schedules (days worked/days off)
• Assist in preparation of daily/weekly cost and schedule reports
• Aid in communications between home office and site management
• Help coordinate site procurement and deliveries as required
• Administer client issued equipment
• Collect, and verify daily labour timesheets for payroll entry and processing
• Perform all payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms
• Accurately report/audit employees time worked/not worked during project
• Perform internal and external, verbal and written status/turnover reports
• Perform all administrative and clerical duties for the site team
• Maintain documents for received materials, Safety, QA/QC, labour qualifications and certifications, training, etc
• Order office and sundries supplies as required on site
• Maintain files and project documentation as required

Benefits

• Health Insurance Benefits (Comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan)
• Paid Vacation - (vacation/wellness days)
• Health and Wellness Home Benefit - (wellness subsidy for fitness/health)
• Tuition Reimbursement - (strong career growth support for approved degrees, diplomas and courses)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed