Administrative Assistant

Qps, Llc • Miami, FL

30d • Onsite

About The Position

The Administrative Assistant is responsible for greeting visitors to our Miami location, as well as answering and directing telephone calls. This individual will also help maintain the subject database while adhering to HIPAA and GCP guidelines. Other duties include ordering office supplies, maintaining the postage meter, and distributing and sending mail. QPS Miami is a multi-specialty research center employing clinical research professionals, including board-certified physicians, in a 32,000 square foot space. We strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life. Team members enjoy challenging and rewarding work and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, teamwork and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.

Requirements

• High school graduate or equivalent required
• Must have excellent written and verbal communication skills in English and Spanish
• Must be computer literate with Microsoft Office proficiency and accurate typing skills

Nice To Haves

• Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.

Responsibilities

• Acknowledge any Patients/Subjects/Monitors/Site Visitors to our Miami office and review sign-in sheet for proper compliance purposes
• Print and review daily subject schedule
• Distribute and review intake forms to subjects
• Distribute voicemails and faxes
• Restock paper in fax machines and copy machines in the morning and afternoon
• Pick up and distribute mail daily
• Order supplies on Mondays and Wednesdays (depending on workflow)
• Assist Clinical Conductor with payments and subject visits
• Assist with RSVP fingerprint system

Benefits

• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED