Administrative Assistant-Second Shift

Baker Construction

14d•Onsite

About The Position

The Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region. At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Requirements

High School diploma or equivalent or 2 years related experience
Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
Ability to write reports, business correspondence, and procedures
Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
Strong writing and verbal skills
Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
Must possess strong customer service skills
Must be willing to work with others and be a part of a team
Good listening skills
Must be able to prioritize work and utilize strong organizational skills
Ability to maintain confidentiality
Ability to solve practical problems using existing processes and procedures
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Ability to define problems, collect information, establish facts, and draw valid conclusions

Responsibilities

Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
Types correspondence
Maintains hard and electronic files
Handles materials and documents in a professional and discreet manner
Pulls reports, bid bonds, preconstruction documents, etc.
Codes and tracks invoices
May assist with timekeeping, payroll, and/or HR functions
May schedule appointments and update calendars for manager(s) within area of responsibility
May assist with coordination of travel arrangements for manager(s)
May set-up and coordinate meetings and conferences
Answers phone(s) promptly and in a professional manner
May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.