Administrative Assistant

Laborup•Oak Ridge, TN

1d•Onsite

About The Position

We’re hiring an Administrative Assistant for our family-owned manufacturing operation in Oak Ridge, Tennessee. This is an on-site position supporting the day-to-day administrative functions of the company, including phones, visitors, travel arrangements, purchasing, mail, filing, employee time entry, and general office coordination. You’ll be the first point of contact for many customers, vendors, and callers while keeping the front office organized behind the scenes. This role requires strong attendance, clear communication, attention to detail, and consistent follow-through across a wide variety of daily responsibilities.

Requirements

Strong and dependable attendance
Clear verbal and written communication skills
Professional and courteous telephone manner
Strong attention to detail
Working knowledge of Microsoft Word and Excel
Ability to manage multiple administrative responsibilities
Ability to work independently and follow directions

Nice To Haves

Associate’s degree in business or related field
Eight to ten years of office experience
Experience with standard office procedures
Experience operating common office equipment
Experience coordinating business travel
Previous front desk or administrative support experience

Responsibilities

Answer the switchboard and field incoming calls to appropriate employees.
Welcome guests and coordinate customer and vendor visits within VTI.
Arrange employee flights, hotels, rental cars, and related reservations.
Maintain orders, purchase orders, active files, and archived records.
Process mail, prepare checks for deposit, and match invoice files.
Inventory and purchase cleaning supplies, office supplies, and printer cartridges.
Copy reports, bind training manuals, and assist employees with administrative needs.
Collect and enter time for technical department personnel.
Schedule conference rooms, luncheons, and maintain personnel contact listings.
Maintain front-office, conference room, break room, and kitchen organization.
Coordinate servicing of copiers, fax machines, and other office equipment.
Assign Return Merchandise Authorization numbers as needed.