PT Administrative Assistant 3088

HES Facilities•Suffolk, VA

2d•Onsite

About The Position

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management. Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily. The Administrative Assistant supports HES Facilities greeting clients/visitors, answering phones, supporting the Director of facilities which can include sorting and distributing mail, managing calendars, assisting with new employees’ training and assisting with any special projects as needed. Essential Functions- this job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Requirements

High school diploma required
At least three (3) years’ experience in general office responsibilities and procedures.
Computer knowledge of Microsoft Office Product and basic email functions.
Good writing, analytical and problem-solving skills.
Knowledge of principles and practices of organization, planning, records management and general administration.
Ability to follow oral and written instructions.
Ability to work well either alone or as part of a team.
Must be able to pass comprehensive background check and finger printing.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Oversee all aspects of general office coordination.
Maintain office calendar to coordinate workflow and meetings.
Maintain confidentiality in all aspects of client, staff and corporate information.
Schedule and coordinate all training sessions.
Interact with clients, vendors and visitors.
Answer telephones and transfer to appropriate staff members.
Open, sort and distribute incoming correspondence, including faxes and email.
Sign for and distribute UPS/FedEx or similarly delivered packages.
Prepare responses to correspondence containing routine inquiries.
Perform general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing and filing.
File and retrieve organizational documents, records and reports.
Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.
May conduct research, compile data and prepare papers for consideration and presentation to the Director.
Set up and coordinate meetings and conferences.
Assists in special events within the Custodial Services Department.
Set up interviews for the directors.
Completes new hire paperwork.
Other duties as assigned by Director.