Administrative Assistant (55192)
About The Position
Swan Electric, Plumbing, Heating & Air is seeking a highly organized and proactive Administrative Assistant to support our growing Fort Worth location. As the primary administrative support person in the office, this role serves as the go-to resource for employees, applicants, customers, and visitors while providing day-to-day support to the General Manager. This position is ideal for someone who enjoys variety, problem-solving, and helping others. The Administrative Assistant will play a key role in onboarding new employees, supporting recruiting efforts, maintaining office operations, assisting with employee systems, and ensuring the Fort Worth office runs smoothly and professionally.
Requirements
- Highly organized
- Proactive
Responsibilities
- Serve as the first point of contact for walk-in applicants and employment inquiries.
- Assist candidates with completing applications and navigating the hiring process.
- Facilitate new hire onboarding and orientation activities.
- Assist employees with setting up and accessing company systems, including Paycom, ServiceTitan, email, and other company platforms.
- Ensure personnel files and onboarding records are maintained accurately.
- Provide administrative support to the General Manager and Fort Worth team.
- Answer and direct incoming phone calls professionally.
- Greet customers, vendors, applicants, and visitors.
- Maintain office supplies and coordinate office-related purchases.
- Assist with scheduling meetings, training sessions, and office events.
- Prepare reports, spreadsheets, forms, and other administrative documents as needed.
- Manage incoming and outgoing mail and deliveries.
- Maintain organized office records and filing systems.
- Serve as a local resource for employees needing assistance with basic administrative questions.
- Help employees navigate company systems and complete required forms.
- Assist with distributing company communications and announcements.
- Coordinate employee recognition, office celebrations, and morale-building activities as directed.
- Assist with data entry and recordkeeping across various company systems.
- Support departmental projects and initiatives as assigned.
- Coordinate with Human Resources, Payroll, Recruiting, and Operations teams to ensure smooth communication and processes.
- Identify opportunities to improve office efficiency and administrative workflows.
- Perform other administrative duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
