Administrative Assistant_Summer Internship

LOFT Community Services•Bradford West Gwillimbury, ON

2d•Onsite

About The Position

LOFT Community Services is a unique and dynamic charitable organization that supports people living with complex issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving 20,573 annually and providing 1,856 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient. Bradford House provides specialized assisted living support to vulnerable older adults with complex needs. Bradford House responds to each resident’s needs, so they can live safely and in good health in the community as they age. Through our care, we aim to postpone for as long as possible, or eliminate, any need for institutional care.Our program offers 24/7 care through our specialized Personal Support Worker (PSW) team, providing such services as assistance with personal care, essential housekeeping, laundry services, medication support and escorts to appointments. LOFT’s Case Managers offer one-on-one support and provide care coordination, crisis intervention, system navigation and client advocacy. They connect clients with the services they need to become healthier, happier, and as independent as possible. Our team calls upon a variety of resources, including medical, financial, emotional and recreational supports.Mental, physical and spiritual health are improved by social interaction and the sense of belonging that comes from a welcoming and supportive community. Our life enrichment services offer residents opportunities to enjoy life, try new things, and become involved in their local community. The goal is to ensure that clients have access to interesting and stimulating activities and social opportunities through regular in-house events and group outings in the community.Bradford House offers healthy and delicious meals and snacks for residents and is able to accommodate certain special diet requests.

Requirements

Must be a youth ages between 15 to 30 years of age and eligible to participate in the Canada Summer Jobs program.
Be a Canadian Citizen, permanent resident, or someone to whom Refugee Status has been granted/conferred.
Have a valid SIN

Nice To Haves

A satisfactory vulnerable sector check (VSC) is also required.

Responsibilities

Prepare, key in, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports, and related materials
Process materials from machine dictation and handwritten copy
Open, sort, and distribute incoming mail and electronic communications
Coordinate the flow of information internally and with other departments or organizations
Schedule and confirm appointments and meetings
Order office supplies and maintain inventory levels
Answer telephone and electronic inquiries and relay calls and messages
Set up and maintain manual and computerized filing systems
Determine and establish office procedures and administrative processes
Greet visitors, identify the nature of their inquiry, and direct them to the appropriate person or department
Record and prepare minutes of meetings
Arrange travel schedules and make reservations
Compile data, statistics, and other information to support research activities
Supervise and train office staff on procedures and software usage, as required
Organize conferences, meetings, and other administrative events