Administrative Assistant (all genders)

INTRAVIS•Atlanta, GA

5d•Onsite

About The Position

INTRAVIS Gmb H, founded in Germany in 1993, is a world market leader in vision inspection systems for the plastic packaging industry. With over 200 employees globally and a subsidiary in Atlanta, INTRAVIS is a growing company seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle a wide range of administrative and clerical tasks, ensuring the smooth and efficient functioning of the office. This role requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving.

Requirements

Successfully completed administrative education or 3-5 years of corporate experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time-management skills
Excellent verbal and written communication skills
Ability to handle confidential information with discretion
Attention to detail and problem-solving skills
Ability to work independently and as part of a team

Nice To Haves

Good knowledge of Spanish, Portuguese or German
Experience with office management tools and ERP/CRM systems
Basic bookkeeping or accounting knowledge
Multitasking in a fast-paced environment

Responsibilities

Provide general administrative support to management and staff
Manage calendars, schedule meetings, and coordinate appointments
Handle incoming calls, emails, and correspondence in a professional manner
Prepare reports, presentations, and documents as needed
Maintain filing systems (electronic and paper) and ensure accurate record-keeping
Order office supplies and manage inventory
Assist with travel arrangements and expense reporting
Prepares specific quotes and orders according to demands for service visits and spare parts
Writes invoices for spare parts or service visit orders
Perform data entry and maintain databases
Greet and assist visitors, ensuring a welcoming office environment