Full-Time Administrative Assistant for the Manhattan Physician Assistant Program

Touro University New York • New York, NY

4d • $42,636 - $53,296 • Onsite

About The Position

The Administrative Assistant for the Physician Assistant Program located at the Touro University School of Health Sciences Manhattan Campus, works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team, to help orchestrate all phases of the Program.

Requirements

• 2 or more years' experience with administrative work required, preferably in higher education.
• Associates Degree required.
• Ability to respond to emails within 24 hours.
• Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity.
• Must be able to work collaboratively and effectively with colleagues in a team environment.
• Must be punctual and reliable
• Good interpersonal skills are required, both written and oral.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Zoom.

Nice To Haves

• Bachelor's Degree recommended.

Responsibilities

• Provides administrative support to the PA Program, but not limited to the following: Scheduling, Records Maintenance, Examinations, Other Responsibilities.
• Scheduling: Works closely with the Coordinators to schedule instructors for the academic year. Communicates with instructors on date and time availability each semester. Creates a monthly calendar for students. Coordinates and schedules various PA Program Committee meetings. Assists with general correspondence, surveys, funding applications, scheduling appointments, and self-study reports. Communicates with the registrar and instructors associated with courses in Canvas and CourseDog®. Assists in the coordination of Orientation, Graduation, and the White Coat Ceremony. Prepares materials for distribution to students, such as examinations if necessary and ensures room availability in CourseDog® for scheduled lectures or exams.
• Records Maintenance: Maintains student files including academic correspondence, semester/yearly summaries for didactic cohorts, mid and final course/instructor evaluations, and learning Objectives/Syllabi. Organize and maintain all course lecture materials and assessments in BOX. Collects updated health/immunization forms and maintains files and Bio/Sketch Health Forms in Examsoft. Ensure health/immunization forms are reviewed and in compliance.
• Examinations: Create and maintain Test files in Examsoft®, Physician Assistant Education Association (PAEA®) End of Rotation Exams, Etc. Ensure exams are posted to Canvas® and students are notified of availability. Maintain evaluation forms and lecture outlines for faculty use. Assist with proctoring exams and managing room requests.
• Other Responsibilities: Perform typing and filing tasks to ensure accurate documentation and organization of materials. Manage correspondence, including answering phones, responding to inquiries, and delivering messages. Document meeting minutes, capturing key discussion points, decisions, and action items in a timely manner.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree