Administrative Assistant

Tait & Associates, Inc.•Richardson, TX

3d•Onsite

About The Position

We’re seeking a reliable, experienced Administrative Assistant to work full-time based out of our Richardson, TX office. This role is ideal for someone who has worked in an administrative support or office coordinator role and is ready to take on a position with more ownership and variety. This role supports our team by keeping project files organized, managing vendor paperwork, preparing and submitting invoices, and assisting with collections and accounts receivable to help keep projects and finances running smoothly.

Requirements

At least 2 years of previous experience working in professional office environment.
Strong proficiency in Microsoft Office (Outlook, Word, Excel)
Clear, professional written and verbal communication skills
Proven ability to manage priorities and meet deadlines under pressure
Excellent organizational skills and attention to detail
Comfortable working with data, reports, and intermediate computer tasks
Fast, accurate typing skills
Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs.
Valid driver’s license and current automobile insurance.
Must have access to a personal vehicle for occasional errands or deliveries

Responsibilities

Maintain and organize electronic files and project data
Manage document filing via online platforms and systems
Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, & vendor invoice review
Compile invoice supporting documentation, and create and send project invoices or upload to client supplier portals
Assist with collections and accounts receivable activities, including tracking outstanding invoices and following up with clients on payment status
Coordinate information between internal departments and external partners
Compile large sets of data into clear formats and actionable reports
Balance multiple administrative tasks in a fast-paced environment
Contribute as a dependable team member while also working independently
Take on additional duties as needed to support smooth operations

Benefits

Valuable and affordable options for health, dental, vision
Employer paid life insurance
401(k) with match
Generous paid time off
Other supplemental benefits
Family-oriented environment
Flexibility to manage work and life
Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
Dental Plans with little to no deductible
Vision PPO plan that’s accepted widely from local offices to large retailers
ID Theft Protection & Monitoring
Voluntary Life, Accident and Critical Illness plans
Dependent Care and Flexible Spending Accounts
Employee Assistance Program
Paid time off to relax and recharge with vacation, holidays, and sick time.
Annual memberships with Strava and Headspace for additional health and wellness benefits
Maternity and Paternity leave time options to care for the newest little family members
Support for professional growth and development.
Corporate Lodging Program (CLC)