Administrative Assistant - Japan

Cloudflare•San Francisco, CA

3d•Onsite

About The Position

Cloudflare is looking for a bright, proactive, and detail-oriented Administrative Assistant to support our country leader in Japan. We are looking for a dynamic and dedicated candidate who is comfortable with multi-tasking and prioritization in a fast-speed environment with close attention to detail, accuracy, and timeliness. As a seasoned, experienced professional, you will work on problems of diverse scope, demonstrate good judgment in selecting methods, and network effectively with senior personnel across the organization.

Requirements

Strong written and verbal communication skills, in both Japanese and English
Exceptional attention to detail.
Strong sense of urgency and proactiveness
Strong organizational skills
Ability to manage time effectively with limited or no supervision
A "no task is too large or small" attitude
Ability to quickly adapt to new challenges and take ownership of the position.
Experience in a company as it grows from startup to maturity
Ability to communicate and collaborate effectively with a wide range of internal and external stakeholders.

Responsibilities

Managing complex calendars and scheduling appointments.
Coordinating all aspects of travel, including visa and passport requirements.
Preparing and submitting expense reports.
Overseeing internal and external meeting logistics.
Assisting and supporting executives in their communications with their teams, within the company, and externally.
Collaborating with and supporting an APAC office administrator.
Assisting with special projects, including coordinating executive visits while in Japan, office events planning and execution.
Managing and ordering office supplies, including stationery, drinks, and snacks.
Handling incoming and outgoing mail and packages, including sorting and shipping.
Coordinating with the building management company to maintain a clean and hygienic office space by ensuring it is kept tidy and organized.
Provide support for new hires such as ordering business cards, security cards, other necessary setup, and implementation of Office onboarding.