Administrative Assistant

Westgate Resorts • River Ranch, FL

4d • Onsite

About The Position

As an Engineering Administrative Assistant, you will play a key role in supporting the Engineering and Maintenance teams by ensuring smooth daily operations through strong organization, communication, and administrative coordination. This position blends administrative responsibilities with cross-departmental collaboration to support projects, purchasing, payroll, and vendor relations. This is an excellent opportunity for individuals interested in administrative support within engineering, facilities, or hospitality environments.

Requirements

• Previous administrative, clerical, or office support experience (hospitality or engineering support preferred)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and basic computer systems
• Ability to multitask, meet deadlines, and work in a fast-paced environment
• Professional demeanor with strong attention to detail
• Ability to work independently and as part of a team
• High School Diploma or GED required
• Valid driver’s license required
• Ability to pass a background check and drug screening

Responsibilities

• Provide administrative support to the Engineering and Maintenance teams, including scheduling, meeting coordination, and documentation
• Prepare and process purchase orders for materials, tools, and supplies
• Maintain accurate and organized records of purchase orders, receipts, and vendor communications
• Track and submit payroll for engineering staff, ensuring accuracy and timeliness
• Coordinate with vendors, contractors, and internal departments to support projects and resolve issues
• Communicate professionally via phone, email, radio, and in person
• Assist with compliance, reporting, and record-keeping for departmental operations
• Support team operations as needed, including occasional on-site coordination
• Identify and report potential safety or operational concerns
• Represent the company with professionalism in appearance and communication
• Perform additional administrative duties as assigned

Benefits

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
• Advancement & development opportunities
• Community Involvement Programs
• Low-Cost Gym Membership
• David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED