Administrative Assistant

Apis Services Inc • Willingboro Township, NJ

8d • $22 - $23 • Onsite

About The Position

Provide general and specialized support services for management staff and the Agency. Manage the Agency’s computerized systems and processes and the general functions of the administrative office. They carry out routine office activities, handle extraordinary correspondence, and manage all training/meeting arrangements. Assists Program Directors and Senior administrators with special projects as needed and maintains confidentiality regarding all documents and information.

Requirements

• Knowledge of standard office procedures, office equipment, policies, and supply purchasing
• Ability to work with a minimum of supervision and able to effectively prioritize
• Experience in a variety of word processing, accounting, publishing and database programs as well familiarity with all Agency programs and systems
• Excellent command of written, oral and business English
• Ability to relate well with the public and to promote our youth services
• Attention to detail
• High Diploma or equivalent and a minimum of three (3) years’ of applicable experience in an office administrative function with a high degree of autonomy.
• Must be at least 21 years of age.
• Must possess a driver’s license and safe driving record.
• Ability to work with computers and the necessary software typically used by the department. Experience with Excel, Word and Power Point.
• Ability to problem-solve and to handle day-to-day administrative tasks without immediate supervision.
• Flexibility, a positive attitude, and the ability to work independently as well as part of a team are a must.
• This position requires an individual who is able to maintain strict confidentiality and privacy in all financial, youth and employee matters.

Responsibilities

• Oversees front desk reception coverage
• Oversees incoming phone calls and opportunities for youth placement services
• Oversees scheduling for youth clinical appointments
• Maintain IT support and phone/internet communication functions
• Manage relationships with vendors, service providers, foster parents, Board and donors
• Be a motivated task driven direct and decisive organization- wide resource for all staff

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED