Administrative Assistant

UFP Industries • Grand Rapids, MI

3d

About The Position

The Administrative Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing, and maintaining information, coordinating calendars, analyzing data, and providing general office support.

Requirements

• Minimum of a high school diploma
• Minimum 1 to 3 years of experience in administration or customer service
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

Nice To Haves

• Preferred experience with Coupa Software

Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
• Assist with project coordination within the team
• Handle and maintain confidential and sensitive information
• Meeting organization: Manage calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
• Communicate routine and general information about standard services, processes, and procedures using prescribed or established guidelines
• Partner with the team to build efficiencies and improve alignment and communication
• Receive, process, and ensure confidentiality of sensitive information and materials
• Maintain and update mailing lists; organize and implement mass mailings
• Perform routine data entry and MISC entry of Purchase Orders
• Review of yearly supplier contracts and ensure annual rebates are received
• Maintain Online accounts as well as creation of new user ID’s
• Compile routine documents, records, and reports
• Prepare correspondence, reports, and other documents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED