Administrative Assistant (Burlington, MA)

AHA Consulting Engineers, Inc.•Burlington, MA

5d•$37,440 - $51,000•Hybrid

About The Position

AHA Consulting Engineers is seeking a Full-Time Administrative Assistant to support their Burlington and Boston offices. This hybrid role will ensure smooth day-to-day office operations by assisting with trade specification formatting, proposal creation, vendor lunch coordination, office supply ordering, and various other administrative tasks. The ideal candidate is organized, dependable, detail-oriented, and thrives in a busy, team-focused professional office environment with opportunities for growth. AHA Consulting Engineers has a 30+ year track record in designing complex, high-performance buildings and is committed to their team members' professional growth and well-being through benefits, training, and a supportive office culture. They are a multi-discipline building firm offering services in HVAC, Plumbing, Electrical, Fire Protection, Technology Design, Energy & Sustainability Consulting, Commissioning, BIM/VDC, Advisory Services, Arc Flash and Coordination Studies, and Computational Fluid Dynamics Modeling. AHA is a recognized expert in the AEC industry, focusing on Science & Technology, Mission Critical, Industrial, Academic, and corporate markets. The company also offers competitive salaries, PTO, health and retirement benefits, is a partial ESOP company, and provides a Path to Partnership opportunity for employee advancement.

Requirements

Prior administrative, office support, or customer service experience preferred.
Strong attention to detail and ability to follow formatting instructions.
Reliable, organized, and comfortable managing recurring office tasks.
Ability to communicate professionally with vendors, employees, and visitors.
Comfortable working on-site in the Burlington office.
Basic Microsoft Office skills required.

Responsibilities

Trade specification formatting.
Set up proposals and related documents in the correct company format using established templates and instructions.
Assist with vendor lunch coordination, including ordering lunches, confirming details with vendors, and helping ensure the lunch is ready for employees.
Be available on-site when vendor lunches are scheduled to assist with set up, clean up, and break down.
Order and maintain supplies for the office and kitchen.
Help keep common areas, kitchen supplies, and meeting/lunch set-ups organized.
Provide general administrative support for our Burlington and Boston offices.