Administrative Assistant in Skilled Nursing Center

HumanGood•Yakima, WA

1d•Onsite

About The Position

Under limited supervision, the Administrative Assistant provides administrative and clerical support for the Health Center. This role involves preparing various documents, maintaining an administrative filing system, assisting with invoice payments, supporting meetings by scheduling and taking minutes, reviewing attendance and timekeeping records, and supporting the preparation of the facility staffing schedule. As a representative and team member of the company, this position is expected to present oneself in a manner that reflects professionalism and ensures resident satisfaction.

Requirements

High school diploma or equivalent.
Some college coursework or vocational school courses emphasizing clerical skills including transcribing, alphabetizing, filing, word processing, spreadsheets, tables, and scheduling.
At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.
Advanced computer proficiency, including experience using multiple software applications, electronic record systems, Microsoft Office, and web-based platforms.
Exceptional internal and external communication skills including reading, writing, and conversing in English.
Decision making and problem-solving skills.
Effective verbal and listening skills.
Excellent time management skills.
Experience in Social Media Management.

Responsibilities

Act as a liaison between department Supervisors and Residents for coordination of services.
Prepare letters of correspondence, memorandums, reports, forms, etc.
Send out notices for meetings.
Create agendas, prepare minutes, and distribute reports and materials for various meetings as required, using appropriate software.
Maintain confidentiality of information in conformance with HIPAA regulations.
Assist with maintaining records.
Support the Staff Developer in verifying and tracking team member licenses, certifications, CPR credentials, Orientation, skills fair participation, and other educational requirements.
Support the Scheduler in creating monthly work schedules for the nursing department, which includes taking scheduling requests and calling team members to help fill vacant positions.
Organize and manage an administrative filing system to maintain federal and state regulations and other required administrative documents.
Assist with administrative audits, databases, and spreadsheets using appropriate software for quality improvement projects.
Maintain confidentiality as required.
Perform related essential duties as required.
Manage Concur Card.
Manage Resident Communications via Cubigo and Social Media.
Handle Customer Service and Board Communication.
Prepare for Meetings and Presentations.
Collaborate with Departments for Events Management.
Support daily operations of the health center by providing coverage and back up for the activities department, work with the onsite beautician, cover the concierge desk, and interact with residents daily.
Assist with the process of invoice payments; obtain W-9 and submit invoices for payment in papersave.
May assist with other financial needs.