Administrative Assistant

Homer Companies • Lockport, IL

4d • Onsite

About The Position

The Administrative Assistant is responsible for performing a variety of office and clerical duties to ensure the office runs efficiently. This includes but is not limited to; greeting visitors and answering phone calls, scheduling tree care work for tree crews, and performing various administrative tasks to ensure the smooth operation of the front office. Homer Companies is a second-generation, family-owned, full-service tree care company that provides unparalleled services throughout the Midwest. Homer is an EEO Employer, committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, disability, veteran status, sexual orientation or any other protected characteristic. A great work atmosphere with top pay!

Requirements

• Highschool degree or equivalent
• Bilingual in English and Spanish preferred
• Excellent interpersonal and customer service skills
• Effective level of oral and written communication skills.
• Knowledge of Microsoft programs including Word, Excel and Outlook.
• Ability to learn new programs quickly and multitask in a fast-paced team-oriented environment.
• Attention to detail
• Require every other Saturday availability for the full season

Responsibilities

• Provide excellent customer service for customers by greeting visitors and answering phone calls and emails
• Schedule, organize, and maintain appointments and jobs for tree crews and arborists
• Maintain constant communication with clients to ensure client satisfaction throughout the job process
• Input data entry; prepare letters and other documents using work processing and spreadsheets; create, maintain, and enter information into databases
• Create invoices, process payments, and track client files and accounts
• Perform other general office tasks such as managing the front desk, filing paperwork, ordering supplies
• Directly reports to the office manager and performs other duties as assigned

Benefits

• Health Insurance
• Dental and Vision Insurance
• Life Insurance
• Short- and Long-Term Disability
• 401(k) Retirement Plan and employer matching (up to a certain amount) and 100% vesting as soon as contributions are made
• Paid Time Off
• Paid Holidays (6)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED