CAN: Administrative Assistant - Barrie

MV Transportation • Barrie, ON

8d • Onsite

About The Position

MVT Canadian Bus, Inc. (MVT), a subsidiary of MV Transportation, proudly operates the Barrie Transit conventional, specialized and on-demand transit service for the City of Barrie from a $22M state-of-the-art facility as part of a 20-year operating contract which commenced in 2015. We are committed to being a company that makes a difference in people's lives by inspiring our employees, treating our customers as part of the family, and making our communities even better places to live.

Requirements

• Post-secondary degree or diploma in business administration, finance and accounting, human resources or a related field or equivalent approved combination of education and experience.
• Experience in an administrative field providing administrative and organizational support to Finance and other departments.
• Experience with, or familiarity with Accounts Payable and Payroll Systems (ADP/WorkDay preferred).
• Highly proficient in Microsoft Office software applications with expertise in Word, Excel, Power Point.
• Be able to pass and maintain a clear Criminal Background Check.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative, self-management, accountability, flexibility.
• Mathematical aptitude and analytical skills applicable to various areas of the business including payroll, accounts payable, inventory control, and/or human resources.
• Detail oriented and comfortable working in a fast-paced office.
• Ability to collect and organize data in a clear and concise manner in both report and graphical formats.
• Ability to analyze and revise operating practices to improve efficiency.
• Problem-solving skills with the ability to resolve situational issues.
• Highly organized and dedicated to completing multiple projects in a timely manner.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to communicate effectively and work with all departments; deal politely with the public and employees.
• Ability to work under general supervision.

Responsibilities

• Assist with a wide range of day-to-day human resources and/or finance activities including recruitment, on-boarding, off-boarding, benefits, payroll, and accounts payable activities at operating location(s).
• Work with the department managers to ensure needs are being met, policies and procedures (Handbook and/or CBA, etc.) are communicated and followed, associated documentation is submitted and processed in a timely manner.
• Administers the enrolment, changes and termination of employee extended health and dental coverage and pension plans including updating Human Resources systems and third-party systems.
• Reconciles billing and invoices, performs audits for accuracy and sends to AP for timely payment.
• Develops and distributes communication material to promote benefit plans.
• Maintains and updates all employee data and information in the Human Resource and other relevant systems.
• Coordinates with the department managers to ensure all employee changes are accurately reflected on the payroll.
• Assists in the execution of employee engagement activities including but not limited to the administration of the Company’s Employee Engagement Survey.
• Assist in non-occupational claims management including, coordinating employee and employer reporting for claims, maintaining regular contact with employees during absences, coordinating return to work discussions and liaising with operations.
• Assists with workplace accommodation requests, labour relations activities as required.
• Attend and record meeting minutes as required (all departments).
• Ensures protocols follow both client and company policies and procedures.
• Ensures the accuracy, confidential and safekeeping of personnel, benefits and other sensitive documents and records.
• Prepares business correspondence including drafting memos, letters, emails, employee newsletters and reports upon request.
• Responds to inquiries and requests for information.
• Prepares agendas, makes travel arrangements, coordinates meetings, interviews, special events and other.
• Processes items for.
• Develops, maintains, and distributes reports.
• Updates databases, performs data entry, files and retrieves documents.
• Maintain supplies by checking inventory, preparing orders and submitting invoices to AP for timely payment.
• Receives inventory, ensures received items correspond to purchase orders and packing slips, inspects for quantity and quality, and resolves any discrepancies including returning incorrect supplies to vendors, as necessary.
• Assists in loading and unloading supplies from vendor trucks and places them in the designated areas for easy retrieval as required.
• Assists in performing periodic cycle counts of supplies, communicates, and documents anomalies.
• Assists with special projects and providing back-up to other departments when required.
• Respects and maintains the confidentiality of all employee records, business records, client and customer information, data, and other information not otherwise available to the public.
• Maintains a professional demeanor and appearance providing consistent example to staff.
• Maintains a safe work area and a focus on safety to reduce the opportunity for injury to self or other employees.
• Demonstrates regular and consistent attendance and punctuality in compliance with the company attendance policy.
• All other duties as assigned.

Benefits

• An opportunity to work close to home and minimize your commute time
• Challenging and rewarding work providing safe transport to members of the public
• Ability to work independently in a state-of-the-art facility
• Employee Discounts with local businesses
• Room for growth/advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree