Administrative Assistant

PRISM (People Responding In Social Ministry) • Golden Valley, MN

20d • $26 - $28 • Onsite

About The Position

PRISM is a community-supported social service organization providing dignity-centered resources for food, housing, and other basic needs. We were founded by community members concerned about their neighbors' basic needs and challenges. PRISM blends talent, passion, and abilities into opportunities that improve the lives of everyone as we build a reflecting the spirit of the northwest suburbs. Our vision is to lead in providing innovative and dignified services that foster resilient individuals and a healthier, more sustainable community. PRISM strives to incorporate the core values of collaboration, innovation, dignity, and accountability into all aspects of our organization. Our programming helps low-income and basic wage-earning families meet their essential needs of food, housing, and clothing. The Marketplace Food Shelf, Housing Programs, Shop for Change Thrift Shop, and Children's Programs operate in a professional and dignified manner, allowing program participants the opportunity to choose the products and resources that are most helpful for their situations. At PRISM, we understand equity and inclusion as actions, and strive to make services not only accessible, but welcoming with a clear understanding of how we operate.

The position is full time, 40 hours per week, non-exempt, and benefits eligible. Pay for this position is $26.00 –$28.00 per hour, depending on qualifications and previous related experience.

Requirements

• Two years of experience in office management or as an administrative assistant
• Strong attention to detail; organizational and project management skills; ability to manage multiple tasks/projects across different teams and timelines
• Strong computer skills, knowledge of Microsoft Office suite, and a willingness and a strong aptitude for learning new software and other tools
• Maintain strict confidentiality while demonstrating professionalism and integrity in all interactions

Nice To Haves

• Experience with database management such as Bloomerang
• Experience using online fundraising databases or other database systems to maintain donor records
• Creative thinker/adaptive personality
• Excellent sense of humor

Responsibilities

• Manage calendar, schedule meetings, coordinate appointments, prepare materials, track deadlines, and anticipate upcoming needs for the CEO.
• Coordinate board calendars and meetings, prepare and distribute materials, maintain accurate records, and support governance and compliance requirements.
• Track local, state, and federal legislation; research impacts and prepares summaries.
• Help manage special projects by coordinating timelines, gathering information, tracking deliverables, and following up with responsible staff.
• Coordinate meetings and visits with elected officials, community partners, funders, and other stakeholders; maintain contact information and follow-up.
• Assist with board retreats, staff events, tours, community meetings, and other organizational events.
• Maintain shared calendars, electronic files, contact lists, templates, and administrative systems so information is organized and easy to retrieve.
• Provide tracking of monthly revenue and fundraising goals, facilitate quarterly reports of donor trends to inform fundraising approach.
• Record, process, and acknowledge monetary contributions, maintain PRISM donor database and implement proper data hygiene using Bloomerang CRM, create donor lists to facilitate proper donor stewardship.
• Maintain inventory and organization of Advancement Storage spaces.
• Prepare and facilitate organizational mailings; assist with third party organization compliance such as Charities Review Council, Candid, and Charity Navigator.
• Lead key aspects and support the planning and execution of events. Special events include PRISMPALOOZA, Friends of PRISM Dinner, and Taste of the 'Burbs.
• Maintain office spaces, and supply orders.
• Open mail daily, process check donations and create deposit packets weekly before bringing to bank for deposit.
• Coordinate Weekly Staff Meeting facilitation schedule, write meeting notes and distribute to organization.
• Assist with employee hiring, onboarding, and offboarding processes including reference checks, preparing workspace, and maintaining agency org charts, staff lists, and new hire packets.
• All PRISM employees are required to participate in 3-4 annual events occurring outside of normal business hours or normal workdays.
• Other duties as assigned or apparent.

Benefits

• Group Term Life with AD&D (100% paid by PRISM)
• Long Term Disability (100% paid by PRISM)
• Medical insurance (PRISM pays 80% to 90% of the premium for employees and 50% of the premium for dependents)
• Health Savings Plan with employer contribution when on a high deductible health plan
• Dental (cost sharing)
• Vision (employee paid)
• Supplemental insurance through Aflac
• A standalone upgraded Employee Assistance Program (EAP)
• Retirement plan with company match dollar for dollar up to 3% with no vesting schedule (separate waiting period)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed