Administrative Assistant

Fussball Club Cincinnati LLC (“FC Cincinnati”)•Cincinnati, OH

3d•Onsite

About The Position

FC Cincinnati is seeking an Associate Administrator who is highly motivated, detail-oriented, and eager to learn business operations within an MLS Club and Stadium. This is a part-time position where the candidate for this role must be able to work an average of 20-25 hours per week in the office. There could be times when it is necessary to work external events and FCC home games that may fall on evenings, weekends, and holidays. This person will have the primary responsibility of assisting the SVP of Facilities and the Stadium staff with all administrative tasks and projects as required and requested.

Requirements

Willingness to complete responsibilities while providing superior customer service internally and externally
Effective verbal, written, and interpersonal communication skills
Excellent attention to detail and ability to work efficiently
Proven ability to collaborate effectively with cross-functional teams to achieve job objectives
Needs to be consistently prompt, punctual, and dependable
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, Teams

Nice To Haves

Ability to maintain a high level of confidentiality and professional demeanor
Strong organizational and time management skills with ability to prioritize and multi-task in a high-energy environment
Ability to work independently as a self-starter

Responsibilities

Provide daily administrative support for the SVP of Facilities’ office duties which could include incoming and outgoing mail, calendar bookings, and meeting agendas and notes
Assist with copying, filing, recording, and distribution of materials including contracts and invoices
Organize and maintain office supply inventory as well as serve as the purchasing lead for the department
Oversee the planning and execution of departmental staff events with other department staff assisting when needed
Coordinate between the SVP and the Finance and Accounting team for expense reports, invoice approvals, invoice requests, and other budget tracking items
Perform various other tasks assigned by the SVP of Facilities