Administrative Assistant, County Administration

Deschutes County Human Resources • Bend, OR

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About The Position

The Administrative Assistant supports Deschutes County Administration and Risk Management, helping ensure the front office runs smoothly. The position serves as a key point of contact for the public, County employees, and partner agencies, and combines customer-facing service with behind-the-scenes administrative support. Duties include managing day-to-day office operations and shared communication channels, completing administrative and financial support tasks, coordinating workflows, and supporting committees and public meetings. The role also assists with Risk Management activities, including the County’s Skid Car program and special event permit-related processes.

The position requires a welcoming, dependable, detail-oriented person who can adapt to changing priorities, maintain accurate records, protect sensitive information, and help improve service and efficiency. The position is available immediately. The employment offer is contingent upon satisfactory pre-employment criminal-history and controlled-substance screenings; positive marijuana test results may result in rescission of a contingent offer.

Requirements

• Associate’s degree in Business or Public Administration and two years of public sector administrative and technical support experience, or an equivalent combination of training, education, and experience providing the required skills and knowledge.
• Knowledge of office administrative practices, records management, and customer service.
• Knowledge or experience with financial recordkeeping, data entry, reimbursement processing, and business systems such as Munis or similar software.
• Knowledge of general office workflows, document tracking, and maintaining accurate records.
• Ability to communicate clearly and professionally with staff, community members, vendors, and partner agencies.
• Ability to work in a busy environment with changing priorities while maintaining accuracy and follow-through.
• Skill in providing professional, courteous, and responsive customer service in person, by phone, and in writing.
• Skill in managing multiple tasks and deadlines with strong organization and attention to detail.
• Skill in reviewing information for accuracy, completeness, and compliance with established processes.
• Ability to work independently, use sound judgment, and maintain confidentiality.
• Ability to build positive working relationships with employees, departments, outside agencies, vendors, and the public.
• Satisfactory pre-employment criminal-history and controlled-substance screening is required for a formal offer.

Nice To Haves

• Experience working in a government, county, municipal, risk management, finance, or public-facing administrative environment.
• Experience with Munis or similar financial, payroll, or enterprise software systems.

Responsibilities

• Welcome and assist members of the public, employees, and partners at the front counter, by phone, and through shared email inboxes.
• Provide administrative support to County Administration and Risk Management staff.
• Support departments with committee coordination and public meetings.
• Process administrative and financial support tasks, including data entry, reimbursements, vendor-related items, records tracking, and document handling.
• Maintain office supplies, process mail, and help coordinate routine administrative workflows.
• Assist with Risk Management activities, including providing main support for the County’s Skid Car program and coordinating special event permit-related processes.
• Maintain accurate records and protect sensitive information.
• Contribute to process improvements that strengthen service and efficiency.
• Provide staff support to the Board of Commissioners and Board-appointed committees.

Benefits

• Medical, prescription, dental, and vision coverage at a stated minimal monthly cost of $100 for employee-only coverage or $121 for employee plus dependents.
• On-site clinic, pharmacy, and wellness and wellbeing services.
• Life insurance.
• Retirement through PERS.
• Paid time off, starting at 14–18 hours per month, pro-rated for part-time employees.
• Holidays.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree