FLEX Administrative Assistant, Topline Franchise Services & Support

Marriott•Bethesda, MD

11d•$23 - $40•Hybrid

About The Position

The Administrative Assistant provides day-to-day support to help achieve the department’s objectives. The position will equally support five individuals across the Topline leadership team. The work conducted will be project oriented to assist the Topline team in finding and implementing efficiencies with meetings, presentations, tracking, logistical support, etc. The Administrative Assistant will serve as a resource on internal policies and procedures while handling confidential and sensitive materials with discretion.

Requirements

High school diploma or GED; 4 years’ experience as an administrative assistant or related professional area.
OR 2-year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or related major; 2 years’ experience as an administrative assistant or related professional area.
Strong understanding of Microsoft Office’s products including Microsoft Excel, and Microsoft PowerPoint
Strong understanding and use of Co-Pilot & or other LLM’s.

Nice To Haves

Knowledge of Marriott International’s administrative processes
Knowledge of Marriott International’s internal systems including PeopleSoft, Concur, and MRT
Ability to balance multiple priorities at once, including supporting executives with different needs

Responsibilities

Own end-to-end administrative execution across New Brands initiatives, including BAU tracking, stakeholder follow-ups, timeline and dependency management, timely reporting, and standardized documentation; flag risks or misalignments for leadership review.
Manages shared calendar for leadership team. Uses latest technology to coordinate/communicate travel schedules of full topline team.
Serve as the main point of contact for planning, executing, and supporting post-event activities for meetings and conferences attended or facilitated by the Topline Franchise Services & Support team.
Plan, schedule, and coordinate team meetings, including agendas, content, speakers, guests, and attendance.
Accountable for management of designated Topline TEAMS folders. Keeping items organized/current and efficiently archiving dated material.
Provides monthly P&L tracking across the Topline Franchise Services & Support team for expense management.
Facilitates new hire process for all Topline Franchise Services & Support associates to include procurement of required tools/equipment/system access/ etc.
Tracks, communicates, reports on all outstanding training required across the Topline Franchise Services & Support team.
Identifies areas where new administrative policies and procedures may be necessary within a department. Initiates the project to develop the new policy or procedure.
Research questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature. Gathers data from multiple sources and communicates or summarizes information as appropriate.
Performs data entry and develops databases or spreadsheets as necessary