Administrative Assistant

MRI • Little Rock, AR

15d • Remote

About The Position

The Administrative Assistant is responsible for supporting daily office operations with a primary focus on mail handling, document management, and administrative coordination. This role ensures timely processing, distribution, and organization of client documents to support accounting and operational teams. This is a remote role but candidates MUST be based in Little Rock, Arkansas.

Requirements

• High school diploma or equivalent required
• Prior administrative or office support experience preferred
• Strong organizational and time management skills
• Attention to detail and accuracy in document handling
• Basic computer skills, including file management and document uploading
• Ability to manage repetitive tasks efficiently and consistently
• Strong communication skills and ability to follow instructions

Responsibilities

• Retrieve and review incoming physical mail on a weekly basis
• Sort, organize, and compile mail for distribution to assigned accountants
• Prepare and send outgoing mail, ensuring accuracy and timeliness
• Log and track receipt of client documents
• Scan and upload client documents to the internal server in accordance with company procedures
• Maintain organized digital and physical filing systems
• Ensure confidentiality and proper handling of sensitive client information
• Communicate with internal staff regarding document receipt and status updates
• Perform general administrative support tasks as needed
• Complete other duties as assigned

Benefits

• Join our employee-led groups to maximize your experience at work such as our Diversity, Equity and Inclusion committee, employee resource groups such as Women and Allies, and our Pride Event Group
• Enjoy peace of mind over yours and your family’s health with our medical coverage options and HSA benefit
• Invest in our competitive 401k plan and help set you up for your future
• Big on family? So are we! We understand family is important and being able to spend quality time with your family is a wonderful experience. Our Parental Leave Program is designed to give you the opportunity to spend even more time with your new arrival(s)
• Enjoy a fantastic work-life balance with 20 days PTO plus observed Holidays, plus 16 hours of ‘Flexi’ time a year
• Further your professional development and growth with our generous Tuition Reimbursement offerings
• Enjoy the flexibility of working from anywhere in the world for two weeks out of the year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees