CCI Mechanical, Inc. - Administrative Assistant

CCI Mechanical•St George, UT

About The Position

CCI Mechanical, Inc. is hiring an Administrative Assistant to support its Service Department in southern Utah. The role works directly with the service department sales team and helps prepare proposals for preventative maintenance, repairs, and installation projects. It also supports service and project administration, billing, purchasing, equipment delivery coordination, permits, office records, correspondence, and other duties as assigned.

Requirements

Five or more years of administrative assistant experience; experience in construction, engineering, or a related field is preferred.
High school diploma or GED.
Ability to work effectively in a fast-paced, team-oriented environment.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Strong attention to detail, organization, and planning skills.
Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
Proficiency with 10-key data entry.

Nice To Haves

Administrative assistant experience in construction, engineering, or a related field.

Responsibilities

Prepare proposals for preventative maintenance, repairs, and installation projects, including project and service contract proposals.
Handle project and service contract billings.
Review and administer service contracts.
Set up project jobs and process change orders.
Set up service contracts and process upgrades, downgrades, and cancellations.
Maintain job files and perform job close-outs.
Generate service contract work tickets.
Maintain miscellaneous service reports and perform filing and scanning.
Issue purchase orders and subcontracts.
Expedite equipment deliveries and order permits.
Perform general office duties and correspondence.