CCI Mechanical, Inc. - Administrative Assistant

CCI Mechanical, Inc.•St. George, UT

3h•Onsite

About The Position

CCI Mechanical has an immediate need for an administrative assistant. This is a great opportunity for someone with strong organizational and communication skills to add value to our Service Department in southern Utah. We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.

Requirements

Five or more years of administrative assistant experience, preferably in construction, engineering, or a related field
High school diploma or GED
Ability to work effectively in a fast-paced, team-oriented environment
Strong verbal and written communication skills
Excellent customer service and interpersonal skills
Strong attention to detail, organization, and planning skills
Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
Proficiency with 10-key data entry

Responsibilities

Preparing proposals for preventative maintenance, repairs, and installation projects
Performing job set-ups
Maintaining miscellaneous service reports
Filing/scanning
Invoicing
Issuing purchase orders and subcontracts
Expediting equipment deliveries
Ordering permits
General office duties/correspondence
Billings (project and service contract)
Service contract review and administration
Project job set-ups and change orders
Service contract set-up, upgrades/downgrades, cancellations, etc.
Job filing
Job close-outs
Proposals – Project and Service Contract
Generate service contract work tickets