Administrative Assistant (School Speed Zone Camera Program)
About The Position
In this position, you will work with a third-party vendor, conduct traffic infraction video/photographic reviews pertaining to school zone speeding. Approval of citation issuances, downloading data and preparing evidence packets for traffic court cases. Assist in auditing of collected data. Supports department by performing administrative services. Assists management with administrative tasks such as tracking and compiling information of interest. Prepares various reports detailing the administrative information handled by the position. Reads and answers correspondence. May handle confidential information. This position will be based within the Police Department. In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).
Requirements
- Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.
- One (1) year performing intermediate administrative work.
- Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
- Candidates will be required to pass a background investigation, which includes a polygraph examination, prior to employment.
- Must have a high degree of self-motivation, adaptability, sound judgment and a willingness to work as a team member with little supervision.
- Must be comfortable interacting with the public, the selected third-party vendor, and be confident to testify in courtroom procedures.
- Must be comfortable working with new and existing computer software.
Nice To Haves
- Three (3) or more years of experience working in customer service.
- Experience working in a law enforcement agency or public safety environment.
- Intermediate or Advanced in Microsoft Office (Outlook, Word, Excel)
Responsibilities
- Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
- Works with a third-party vendor to conduct reviews of traffic infraction video and photographic evidence pertaining to school zone speeding; approves the issuance of citations
- Downloads data and prepares evidence packets for traffic court cases; may be required to present cases at traffic court hearings
- Assists in auditing collected program data
- Will be required to attend additional training to remain compliant with Speed Zone Camera program guidelines
- Coordinates and facilitates all activities related to the School Speed Zone Camera Program
- Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
- Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
- Screens office and telephone callers; provides customer assistance, provides information, responds to and resolves complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
- Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
- Maintains detailed and accurate records; provides, creates and submits reports as required
- Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
- Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
- Prepares a variety of documents for the purchase of supplies and equipment
- Performs related work as required
Benefits
- Salary is based on experience and/or qualifications, and is subject to negotiation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
