Administrative Assistant

Quality Mechanical, Inc.•Cincinnati, OH

26d•Onsite

About The Position

We are a well-established company specializing in pipe fitting, located near downtown Cincinnati, Ohio. We are seeking an experienced Administrative Assistant to handle various administrative duties including accounting, payroll, human resources, and other office tasks. The ideal candidate will be a team player, capable of prioritizing and managing workload efficiently. Essential skills include strong Microsoft Office proficiency, attention to detail, excellent organization, and problem-solving abilities.

Requirements

High School degree or the equivalent
Minimum of 4 years administrative assistant experience
Proficiency in Microsoft Office (Word, Outlook, and Excel) as well as other software programs.
Skilled in the ability to exercise attention to detail.
Ability to handle confidential and sensitive information discreetly.

Nice To Haves

Strong Excel skills desired
Familiarity with the construction industry is strongly desired.

Responsibilities

Assist with accounting data entry tasks, including accounts payable and accounts receivable.
Assist with scheduling jobs and assignments for the field staff.
Answering phone calls, greeting, and assisting customers and vendors.
Assist with maintaining and tracking certificates of insurance, W9s, and subcontract agreements.
Serve as back up for accountant with treasury management and payroll activities.
Track and maintain various municipality reporting requirements.
Track PTO through payroll system.
Field job folder creation.
Assist Warehouse Manager with Fleet tracking and administrative maintenance.
Coordinate and organize other administrative duties to support the day-to-day operation of the company.