Part-Time Administrative Assistant – Ivy+ Career Link

Ivy Tech Community College • South Bend, IN

2d • Onsite

About The Position

The Administrative Assistant provides general office support for the Vice Chancellor of Ivy+ Career Link and the entire Career Link team, including working collaboratively with internal and external stakeholders to successfully implement metrics tied to employers, employees, and College outcomes.

Requirements

• Associate Degree or equivalent work experience required.
• Must have excellent knowledge of Microsoft Office Products and Google Suite.
• Must possess excellent communication and organizational skills, good math skills, the ability to prioritize tasks, display extreme attention to detail, maintain confidentiality, meet deadlines, and work with minimal supervision.
• Must exemplify commitment to an environment where team members feel valued, respected and supported.
• Must demonstrate a strong commitment to a workplace culture that recognizes and appreciates varied perspectives, backgrounds, and experiences.
• Must be passionate about creating and maintaining a team dynamic that encourages open communication and mutual respect.

Nice To Haves

• Working knowledge of workforce development, economic development, and the South Bend-Elkhart Community is preferred, but not required.
• Knowledge of Banner, Salesforce, and Tableau platforms is preferred, but not required.

Responsibilities

• Provides clerical and office support, setting up and maintaining student/employer files, filing, and copying.
• Maintains data sheets, project documentation, and student records.
• Orders supplies and maintains purchasing records.
• Assists with scheduling and tracks appointments, events, and calendars as requested.
• Responds to phone and walk-in inquiries from students, business and industry partners, and community members.
• Ensure that arrangements are made for appropriate facilities, materials, and equipment necessary for the delivery of services.
• Processes phone, walk-in, and email registrations.
• Schedules and tracks meeting times, locations, and last-minute changes and communicates those changes to the appropriate personnel.
• Operates standard office equipment such as a copier.
• Checks voicemail frequently and responds to information requests in a timely manner.
• Performs clerical duties related to the area, i.e., word processing, filing, etc., and production of instructional materials and or marketing flyers.
• Performs other duties as assigned consistent with commonly accepted practices.
• All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, college policies, and professional standards.

Benefits

• Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Fee remission for employees, spouses, and legal dependents.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree